I've spoken to the editor at Country Smallholding and he's happy to run a news item if we get 250 words to him by 17th May. Likewise " Smallholder" magazine will take a news item and possibly coverage / promotion of the show itself.
Should we leave the meeting until a couple of weeks after magazines publication in mid June? Not much point of saying there is going to be a meeting, after it's taken place

We might struggle to get Mayfield as we're not yet an organisation - a hotel might be better?
And should we contact some organisations and invite them directly? I thought RBST Caledonian, Scottish Goatkeepers, Poultry Club of Great Britain (no Scottish equivalent as far as I can see), Scottish Pig Keepers Association, Scottish Beekeepers but who else? I can speak to Shetland Cattle Breeders' Association and Ryeland Flock Book Society, but they are personal contacts. Anyone else make suggestions?
I'm happy to get a venue and send out letters / emails of invitation.